Elevate Your Visibility at the FHSA Annual Conference & Expo
October 28-30, 2025, DoubleTree by Hilton at the Entrance to
Universal Studios, Orlando, FL
Boost your brand visibility by becoming a Sponsor or Exhibitor at the FHSA Annual Conference & Expo! Held at the DoubleTree by Hilton—a Universal Orlando Partner Hotel—this event offers easy access to Universal Orlando Resort, Universal Studios Florida, The Wizarding World of Harry Potter™, and more. Popular shopping destinations like Universal’s Volcano Bay, Orlando International Premium Outlets, and The Mall at Millenia are just minutes away.
As Florida’s premier professional association for the Head Start community, FHSA's annual gathering is a one-of-a-kind experience packed with networking, learning, and connection. Sponsors and exhibitors consistently gain valuable exposure, discover new markets, and generate meaningful leads with Head Start professionals and industry partners who make this a must-attend event year after year. 
Why Sponsor or Exhibit?
- Engage with a diverse network of CEOs, Directors, Site Managers, Educators, Policy Council Members, and Corporate Partners
- Build visibility among one of the nation's largest Head Start ecosystems—Florida ranks fourth in Head Start, Early Head Start, Migrant and Seasonal Head Start, and Early Head Start—Child Care Partnerships
- Stand out in front of decision-makers and frontline staff through limited, high-impact exhibitor and sponsorship placements
As an exhibitor, you will receive the following:
- Each booth space is 8 x 10
- One (1) 6' draped table
- Chairs, ID sign, and wastebasket
- One (1) conference badge with access to the Annual Awards Luncheon and Thursday Anniversary Party
- Access to pre and post-show mailing list, including address information (no email)
- Directory listing in the Conference App.
Additional conference badges can be purchased for $395 per person. Some of our sponsorships come with exhibit space and additional badges.
Sponsorships and Booth space is available on a first-come, first-served basis. Booth space is assigned based on sponsorship level, membership, length of service to FHSA, and the date registration was received. Exhibitor registration closes Friday, August 22, 2025.
At this time, all exhibitor and sponsorship sign-ups must be completed via our Partner Prospectus.
Our online registration system is temporarily unavailable, but we’re working quickly to restore it.
Don’t delay—spaces are limited and will fill up fast.
Secure your opportunity by reviewing the prospectus and submitting your completed form directly.
We’ll notify you as soon as online registration is back up.
General Services Contractor:
FHSA will use Goben Convention Services for all our exhibitor's shipping/handling needs. Due to hotels' limited capabilities, NO packages can be shipped directly to the hotel and will be refused. Exhibitors can expect to receive exhibitor service manuals and online ordering from Goben Convention Services concerning all Trade Show details and shipping supplies. Their online Exhibitor Manual will also provide information and forms for ordering other non-Brede/Allied services, such as electrical, audio-visual, and floral, and show specific needs. Brede/Allied Convention Services provides the following services and furnishings:
- Freight and shipping handling in/out—Please note: Packages should be sent through Goben Convention Services, not the hotel.
- Standard rental furnishings
- All ancillary services
- Cleaning and janitorial services
Exhibitor Cancellation Policy: Booth space is confirmed upon receipt of sign-up and full payment. Cancellations made more than 90 days prior to the event will receive a full refund. Cancellations between 60-90 days prior to the event will be eligible for a 50% refund. No refunds or cancellations will be accepted less than 60 days prior to the event. In the event of circumstances beyond FHSA’s control, and not due to FHSA’s fault, preventing the show from being held as scheduled, no fees will be refunded. It’s important to note that individual insurance coverage is the responsibility of the exhibitor. If you’re unable to attend the conference, please send a written notification of cancellation to the FHSA office. No-shows are non-refundable, and you will be responsible for the registration fee. By registering to exhibit at the FHSA conference & expo, you agree to the policies listed above. Questions should be directed to Wanda Minick, FHSA Executive Director, at [email protected] or (850) 694-6477.
Conference & Expo Venue: 
We are back at the DoubleTree by Hilton at the Entrance to Universal Orlando. FHSA has secured a room block that is open and available on a first-come, first-serve basis. Deadline to reserve hotel room is October 7, 2025, or until room block reaches capacity.
- Check-in is at 4:00 p.m.
- Check-out is at 11:00 a.m.
- Use the "Book Now" button below to reserve your room.
Parking: The overnight and event-day self-parking rate is discounted to $15+ tax a night.
DoubleTree by Hilton at the Entrance to Universal Orlando
5780 Major Boulevard
Orlando, FL 32819
Map Link
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