Exhibit at FHSA 2020 Annual Conference & Expo
EXPO HALL SOLD OUT!

 




                   

The FHSA Annual Conference & Expo will take place on March 4-6, 2020 at the DoubleTree by Hilton at the Entrance to Universal Studios. The current agenda is listed below. 

Take advantage of this opportunity to showcase your companies product and services to Florida leaders from Head Start, Early Head Start, Migrant, and Seasonal Head Start and Early Head Start - Child Care Partnerships Grantee Agencies'. FHSA annual conference includes a growing network of corporate partners and individual members, as well as our Parents, Staff Members, Directors, and Friends Affiliate Groups. 

FHSA Conference & Expo has a limited number of sponsorships and exhibitor spaces available, which increases your access to conference participants. This is a chance to present your organization to Florida's Head Start networks. 

 

 

Who FHSA Serves

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Who Attends FHSA

                                                                           

Exhibitor Benefits Include:

  • High visibility in front of a targeted audience 
  • No-conflict expo hours including an opening reception, lunch, breakfast and daily refreshment breaks; poster sessions and our general session and breakouts all centered around the show floor
  • Brand visibility and increased recognition through marketing and attendee engagement opportunities to support your participation 
  • Marketing and attendee engagement opportunities to promote your participation
  • Direct access to decision-makers in Head Start
  • Sponsorship opportunities to increase your influence with attendees
  • Complimentary company listing online and in the print conference program

Find your ideal booth

Reserve your booth 

Secure a Sponsorship

View the floor plan and find the booth that’s right for you.

Reserve a booth online here.

SOLD OUT

Increase your visibility and engage with attendees. FHSA offers numerous sponsorship opportunities with tangible benefits for every budget. Click here to view packages. 

 

Expo Schedule 

Date Time Description
March 4, 2020 2:00 p.m. - 11:45 p.m.  Exhibitor Set-Up
March 5, 2020  8:00 a.m. - 12:00 p.m.  Exhibitor Set-Up
March 5, 2020 12:00 p.m. - 2:00 p.m.  Expo Center Open 
March 5, 2020  4:30 p.m. - 6:00 p.m.  Expo Center Open, Welcome Reception 
March 6, 2020  8:00 a.m. - 9:00 a.m. Expo Center Open, Breakfast
March 6, 2020  11:30 a.m. - 1:00 p.m.  Expo Center Open, Lunch & Closing Session
March 6, 2020  1:30 p.m. - 5:00 p.m.  Exhibits Close, Exhibitor Tear Down

 

Expo Costs and Details

As an exhibitor, you will receive the following:

  • Each booth space is 8 x 10 
  • A 6' draped table
  • Two (2) chairs, and a wastebasket
  • One (1) I.D. sign
  • One (1) conference badge
  • List of attendees, pre- and post-conference
  • Directory listing in the conference program/App. 

Additional conference badges can be purchased for $250 per badge. Some of our sponsorships come with exhibit space and additional badges. Check out those opportunities before submitting an exhibitor registration. If you would like to register for additional company badges, please use this form.

  • $525 - One (1) Booth
  • $775 - Two (2) Booths
  • $900 - Three (3) Booths
  • $1,100 - Four (4) Booths
A limited number of Complimentary space for not-for-profit organizations or government agencies seeking to distribute information only to conference attendees. (This option is reserved for not-for-profits who will not be conducting any sales just for information purposes only. If selecting this option, the representative must complete a conference registration along with submitting exhibitor registration).

Booth space is available on a first-come, first-serve basis and is assigned based upon membership, length of services to FHSA, sponsorship, and date registration was received. Exhibitor registration closes Thursday, January 31, 2020. 

General Services Contractor

FHSA will be using Brede/Allied Convention Services for all our exhibitor's shipping/handling needs. Due to hotels' limited capabilities, NO packages can be shipped directly to the Hotel and will be refused.  Exhibitors can expect to receive exhibitor service manuals and online ordering from Brede/Allied Convention Services concerning all Trade Show details and shipping supplies. Their online Exhibitor Manual will also provide information and forms for ordering other non-Brede/Allied services, such as electrical, audio-visual, floral as well as show specific needs. 

Brede/Allied Convention Services provides the following services and furnishings:

  • Freight and shipping handling in/out- Please note: Packages should be sent through Brede/Allied Convention Services and not the hotel. 
  • Standard rental furnishings
  • All ancillary services
  • Cleaning and janitorial services

Exhibitor Cancellation Policy

Booth space shall be considered reserved upon receipt of sign-up and payment in full. Cancellations more than 120 days before the event will receive a full refund. Cancellations 91-120 days before the event will receive a 75% refund. Cancellations 60-90 days before the event will receive a 50% refund. No refunds for cancellations less than 60 days before the date of the event. Should any circumstances beyond the control of and not the fault of FHSA prevent the show from being held as scheduled, no fees shall be refunded. Individual insurance coverage shall be the responsibility of the individual exhibitor. If an exhibitor is unable to attend the Conference, written notification of cancellation must be received to the FHSA office. No-shows are non-refundable and responsible for the registration fee. By registering to exhibit at FHSA conference & expo, you agree to the policies listed above. Questions should be directed to Wanda Minick, FHSA Executive Director at [email protected] or (850) 694-6477.

Conference & Expo Venue

This year's conference will be at the DoubleTree by Hilton at the Entrance to Universal Orlando.

FHSA has secured a room block and is open and available on a first-come, first-serve basis. The room block expires on Wednesday, February 12, 2020, or until it reaches capacity.

FHSA conference rate is being offered three (3) days pre and post-conference.

The Group Discounted Rate is from $153 /per night++. To book your room, you can call Hilton Reservations at 1-800-222-8733 using the unique rate code (HSA) or use the "Book your room" button below.

If booking multiple rooms under one reservation, please call Hilton Reservation at 1-800-222-8733 using the unique rate code (HSA). 

Parking: Overnight and event day self-parking rate is discounted to $11+ tax a night. Valet services are $29.00+ tax a night.

DoubleTree by Hilton at the Entrance to Universal Orlando
5780 Major Boulevard | Orlando, FL 32819