Exhibit at FHSA 2022 Annual Conference & Expo  

SPONSORSHIPS

EXPO DETAILS

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The FHSA Annual Conference & Expo will take place on March 2-4 2022 at the DoubleTree by Hilton at the Entrance to Universal Studios. The current agenda is listed below. 

Take advantage of this opportunity to showcase your company's product and services to Florida leaders from Head Start, Early Head Start, Migrant, and Seasonal Head Start and Early Head Start - Child Care Partnerships Grantee Agencies'. FHSA annual conference includes a growing network of corporate partners and individual members, as well as our Parents, Staff Members, Directors, and Friends Affiliate Groups. 

FHSA Conference & Expo has a limited number of sponsorships and exhibitor spaces available, which increases your access to conference participants. This is a chance to present your organization to Florida's Head Start community.  

 Meeting Safety Plan

We are planning for a safe event to protect all our attendees. This includes: 

• Agreement to safety guidelines prior to arrival
• Masks are required unless actively eating or drinking
• Temperature checks
• Hand Sanitizer provided throughout the facility 

Exhibitor Benefits Include:

• High visibility in front of a targeted audience  
• No-conflict expo hours including a welcome reception, lunch, breakfast, and refreshment breaks; general session and breakouts all centered around the show floor
• Brand visibility and increased recognition through marketing and attendee engagement opportunities to support your participation 
• Marketing and attendee engagement opportunities to promote your participation
• Direct access to decision-makers in Head Start 
• Access to Sponsorship opportunities to increase your influence with attendees
• Exhibit space with one six-foot draped banquet table and one chair, along with standard 8'x10' pipe and drape
• List of Attendees' Contact Information (via Excel Spreadsheet)
• Opportunity to attend any of the more than educational sessions
• Company name listed in mobile app
• Pick your own space! Spaces will be assigned based on a first-come, first-serve basis and are assigned based upon membership, length of service to FHSA, sponsorship, and when registration and receipt of payment
• All Food & Beverage Functions
• Click infographic to the right for a downloadable PDF of Florida Head Start Demographics

Expo Costs and Details

As an exhibitor, you will receive the following:

• Each booth space is 8 x 10  (Expo Hall Floorplan)
• A 6' draped table
• Two (2) chairs, and a wastebasket
• One (1) I.D. sign
• One (1) conference badge
• List of attendees, pre-and post-conference
• Directory listing in the conference App. 

Additional conference badges can be purchased for $300 per badge on the exhibitor registration form. Some of our sponsorships come with exhibit space and additional badges. Check out those opportunities before submitting an exhibitor registration.  Members must log in to view membership pricing. Non-FHSA members must log in to create a user profile. If you experience any issues please contact the FHSA Office (850) 694-6499 or [email protected]. 

Expo Schedule 

A limited number of Complimentary spaces for not-for-profit organizations or government agencies seeking to distribute information only to conference attendees. (This option is reserved for not-for-profits who will not be conducting any sales just for information purposes only. If selecting this option, the representative must complete a conference registration along with submitting exhibitor registration).

Booth space is available on a first-come, first-serve basis and is assigned based upon membership, length of services to FHSA, sponsorship, and date registration was received. Exhibitor registration closes Friday, January 21, 2022, or until expo hall sells out whichever comes first. 

General Services Contractor

FHSA will be using Goben Convention Services for all our exhibitor's shipping/handling needs. Due to hotels' limited capabilities, NO packages can be shipped directly to the Hotel and will be refused.  Exhibitors can expect to receive an exhibitor service kit and online ordering from Goben Convention Services via email with a link to the website and passcode where exhibitors can order services online or download a hard copy. The exhibitor manual will contain all of the necessary order forms from Goben Convention Services and other designated service contractors. 

Goben Convention Services provides the following services and furnishings:

• Freight and shipping handling in/out- Please note: Packages should be sent through Goben Convention Services and not the hotel. 
• Standard rental furnishings
• All ancillary services
• Cleaning and janitorial services

Exhibitor Cancellation Policy

Booth space shall be considered reserved upon receipt of sign-up and payment in full. Cancellations more than 120 days before the event will receive a full refund. Cancellations 91-120 days before the event will receive a 75% refund. Cancellations 60-90 days before the event will receive a 50% refund. No refunds for cancellations less than 60 days before the date of the event. Should any circumstances beyond the control of and not the fault of FHSA prevent the show from being held as scheduled, no fees shall be refunded. Individual insurance coverage shall be the responsibility of the individual exhibitor. If an exhibitor is unable to attend the Conference, written notification of cancellation must be received to the FHSA office. No-shows are non-refundable and responsible for the registration fee. By registering to exhibit at FHSA conference & expo, you agree to the policies listed above. Questions should be directed to Wanda Minick, FHSA Executive Director at [email protected] or (850) 694-6477.

 Conference & Expo Venue

This year's conference will be at the DoubleTree by Hilton at the Entrance to Universal Orlando.

FHSA has secured a room block and is open and available on a first-come, first-serve basis. The room block expires on Thursday, February 11, 2022, or until it reaches capacity.

FHSA conference rate is being offered three (3) days pre and post-conference.

The Group Discounted Rate is from $152 /per night++. To book your room, you can call Hilton Reservations at 1-800-222-8733 using the unique rate code (HSA) or use the "Book your room" button below.

If booking multiple rooms under one reservation, please call Hilton Reservation at 1-800-222-8733 using the unique rate code (FE2).

Parking: Overnight and event day self-parking rate is discounted to $11+ tax a night. Valet services are $29+ tax a night. 

DoubleTree by Hilton at the Entrance to Universal Orlando
5780 Major Boulevard | Orlando, FL 32819

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