Conference FAQs

Meeting Safety Plan

FHSA has been working closely with the DoubleTree by Hilton at the Entrance to Universal Orlando and following the Center of Disease Control (CDC) and local health department guidelines regarding masks, social distancing practices, and sanitation to reduce the spread of Novel Coronavirus or COVID-19. We encourage everyone attending the event to wear a mask at all times except while actively eating and drinking. We are beyond thrilled to have WellAir as a Corporate Partner & Sponsor at this year's event providing filtered air purification systems throughout the meeting space, including breakout rooms and the main general session area. 

To address airborne transmission of infectious agents and improve indoor air quality, we have installed several WellAir medical-grade air-disinfection devices in the various breakout and training rooms for the conference.

What you can expect:
The WellAir Defend 400 and WellAir Protect 900 air disinfection devices will be placed around the conference, running continuously to safely disinfect the air. The WellAir Defend and Protect products reduce viruses and pathogens by up to 99.99%, including the MS2 Bacteriophage, SARS-CoV-2 surrogate. Click here to read more about these air disinfection devices.  

  • Vaccination cards will not be required

  • Masks are highly recommended unless actively eating or drinking

  • Lunch will be prepared and served with your safety in mind

  • Practice social distancing

  • Hand Sanitizer will be available throughout the facility

How do I know if I am an FHSA Member?

Each staff member, parent, Policy Council, and Board Member of a Grantee Agency which has paid the agency's 2022 Membership Dues is considered a member of FHSA. FHSA members are encouraged to log in to register for the member rate to display. If you are a lapsed member, your dues must be paid before you can access the member rates. Uncertain how to log in, please contact FHSA (850) 694-6477 or via email [email protected] 

May we register more than one person at a time?

Yes, the system will allow you to register and pay for multiple registrations at one time. The primary contact holder is encouraged to log in to view all personnel linked to the agency record for ease of registering. If you have issues contact the FHSA office at (850) 694-6477 for assistance or send a message to [email protected]

Refunds & Substitutions

FHSA requires payment upon event registration. Registering for an event constitutes an agreement to pay the registration fee, whether or not the registrant actually attends the event. No refunds or credits will be granted for non-attendance. If you cannot attend, you are encouraged to send someone in your place. Please contact FHSA to let them know who will be attending in your place.

Is there a cut-off date for Conference Registration Cancellation with Refunds?

Yes, there will be NO cancellations with refunds accepted after 5:00 p.m. February 12, 2022.

What type of Registration Payment may be utilized?

Payment may be made as follows: 

1) Online credit card payments accepted Visa, MasterCard, American Express

2) Invoice payment system. All checks should be made payable to FHSA (Florida Head Start Association) and remitted to 111 N. Gadsden Street, Suite 200, Tallahassee, FL 32301.  All payments should be received no later than Monday, February 28, 2022.
For any other questions, please send a message to [email protected] or give us a call at (850) 694-6477.

What is the expected conference attire?

The conference attire is business casual. 

What are my parking options at the event?

Overnight and event day self-parking rate is discounted to $11+ tax a night. Valet services are $29.00+ tax a night. 

Will there be Wi-Fi access?

Complimentary basic wireless internet in all guestrooms and public areas will be available. 

What if I want to stay at the DoubleTree by Hilton at the Entrance to Universal Studios before or after the conference. What type of room rate will be available?

The DoubleTree by Hilton at the Entrance to Universal Studios is providing our conference attendees with their special rate of $152 per night++ 3 days pre and post-conference dates based on a group rate and room availability. Room block extended Friday, February 18, 2022, or until the room block has reached capacity. Hotel check-in time is 4:00 p.m., check-out time is 11:00 a.m. Early arrivals and late check-outs are subject to availability and prevailing fees. 

Are CEU's available?

FHSA working to review each session to determine if CEU's can be issued. Watch your inboxes for more information as it becomes available.

Photos & Recordings Notice

By registering for this event, you agree to be photographed, included in video footage, or otherwise recorded for FHSA's promotional purposes.

Dietary Requirements

FHSA strives to address all reasonable dietary requirements of our conference attendees. Please indicate any special dietary needs during online registration.

Special Services

If you have a legal disability or require special accommodations please indicate your needs during online registration. Please describe your needs in detail. Please indicate any mobility concerns on your registration form or call the FHSA office at (850) 694-6477 with your needs. 


For registration and meeting related questions, please contact FHSA via email [email protected] or (850) 694-6477